Novato: College of Marin Board of Trustees Meet

Board of Trustees Meeting
Agenda
July 21, 2009
Miwok 181, Indian Valley Campus


The Board shall act on posted items and shall not deliberate items that are not on the posted agenda.
In compliance with the Americans with Disabilities Act, if you need special assistance to access the Board meeting room or to otherwise participate at this meeting, including auxiliary aids or services, please contact Bob Balestreri at 485-9414. Notification at least 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Board meeting.
If you wish to speak, complete card available at entrance, give card to recording secretary, get recognition from the Chair. Persons desiring to address the Board on items not on the agenda may speak under item number “B.3” on the agenda. Public comment presentations will be limited to no more than 3 minutes each.
Government Code §54957.5 states that public records which relate to any item on the open session agenda for a regular Board meeting should be made available for public inspection. Those records that are distributed less than 72 hours prior to the meeting are available for public inspection at the same time they are distributed to all members, or a majority of the members of the Board. The Board has designated the Office of the Superintendent/President at 835 College Avenue, Administrative Center 123, Kentfield for the purpose of making those public records available for inspection.

A. Closed Session – 5:30 p.m. in AS 101, Indian Valley Campus

1. Call to Order, Roll Call and Adoption of Agenda
a) Request for Public Comment on Closed Session Agenda
2. Closed Session: To consider and/or take action upon any of the following items:
(a) With respect to every item of business to be discussed in closed session pursuant to
Section 54957.6:
CONFERENCE WITH LABOR NEGOTIATOR
Relative to the following organizations representing employees: United Professors of Marin
(AFT/UPM), California School Employees Association (CSEA), Service Employees International
Union (SEIU), Unrepresented Employees (Confidential, Supervisors, Managers)
Agency Negotiator: Larry Frierson

(b) Significant exposure to litigation pursuant to subdivision (b) of Government Code Section
54956.9:
CONFERENCE WITH LEGAL COUNSEL-Potential & Existing Litigation
Eight cases – Complaint filed by Ms. Mize-Kurzman under Education Code 87164
Mize-Kurzman vs. MCCD (Marin Superior Court)
G. Garabato vs. MCCD (Marin Superior Court)
UPM/T. Fung, P. Christensen vs. MCCD Grievance
UPM/D. Rollison vs. MCCD Arbitration
UPM/Christensen vs. MCCD Arbitration
UPM/D. Martin, G. Hritz, B. Wilson, R. Pagani vs. MCCD Grievance
UPM/P. Christensen, D. Martin, R. Pagani, and S. Weldon vs. MCCD Grievance

(c) PUBLIC EMPLOYEE DISCIPLINE/DISCUSSION/DISMISSAL/RELEASE/SEPARATION

(d) PUBLIC EMPLOYEE PERFORMANCE EVALUATION
(Government Code Section 54957)
Title: Superintendent/President

3. Recess to Open Session


REGULAR MEETING AGENDA
6:30 p.m. – Miwok 181, Indian Valley Campus
______________________________________________________________________________________

B. Reconvene to Regular Meeting
1. Call to Order, Roll Call and Adoption of Agenda
2. Approval of Minutes (4 minutes)
• Minutes of June 23, 2009 Board Meeting
• Report of Closed Session for July 21, 2009
3. Citizens’ Requests to Address the Board on Non-Agenda Items (3 minutes)
4. Board Reports and/or Requests (15 minutes)
a. Commendation Resolutions and Other Resolutions
None
b. Legislative Report
c. Committee Chair Reports
1. Board Self-Evaluation
d. Individual Reports and/or Requests
e. WASC Report Status

5. Chief Executive Officer’s Report (5 minutes)
a. Staff Reports (30 minutes)
1. Report on Former COM Football Players (Nick Chang)
2. Report on Legal Fees, Costs and Reimbursements (Al Harrison)
3. Bolinas Field Station Update (Fran White)
4. IVC Partnership Update (Nanda Schorske)
5. Budget Update (Al Harrison)
6. Academic Senate Report (5 minutes)
7. Classified Senate Report (5 minutes)
8. Student Senate and Student Association Report (5 minutes)

9. Board Study Session
None

10. Consent Calendar Items (Roll Call Vote)

A. Calendar of Upcoming Meetings
No changes
B. Approve Classified Personnel Recommendations.
1. Appointment of Classified Personnel
2. Appointment of Hourly Personnel
3. Resignation of Classified Personnel
4. Temporary Increase/Decrease in Assignment for Classified Personnel
C. Approve Academic Personnel Recommendations.
1. Part-Time Temporary Credit Instructors’ Appointments – Summer 2009
2. Temporary Non-Credit/ESL, Community Education and Services Instructors’
Appointments – Summer 2009


D. Approve Educational Management Personnel Recommendations.
1. Resignation of Educational Management Personnel
E. Short-Term Hourly Positions
F. Budget Transfers – Month of June - FY 2008/09
G. Warrant Approval
H. Declaration of Surplus Property – Miscellaneous Equipment
I. Approve Student Record Destruction
J. Modernization (Measure C)
1. Ratify/Approve Modernization Contracts, Changes and Amendments
($463,251)
Small Construction Contracts
Lease Agreements
Construction Change Orders
New Short Form Professional Services Agreements
Professional Services Agreements
2. Approve Contract Amendment
SMCP Increment No. 1 – Site Development Utilities Project (305C)
Consolidated Engineering Laboratories – Amendment 4 ($33,223)
3. Approve Contract Amendment
Geothermal Field Kentfield Project (305B)
Earthbound Energy Resources – Amendment 1 ($17,214)
4. Approve Contract Amendment
Dance Relocation Project (850N)
4Leaf, Inc. – Amendment 1 ($5,000)
5. Approve Contract Amendment
Dance Relocation Project (850N)
Kendall Young Associates, Inc. – Amendment 1 ($26,308)
6. Authorize Procurement of Specialty Equipment
Dance Relocation Project (850N)
K. Approve Revised Board Policies
1. BP 2110 Vacancies on the Board
2. BP 2200 Board Duties and Responsibilities
3. BP 2305 Annual Organizational Meeting
4. BP 2320 Special and Emergency Meetings
5. BP 2340 Agendas
6. BP 2350 Speakers
7. BP 2355 Decorum/Conduct
8. BP 2430 Delegation of Authority to Superintendent/President
9. BP 2435 Evaluation of Superintendent/President
10. BP 2720 Communications Among Board Members
L. Approve New AA Degree in Dance

11. Other Action Items (10 minutes)
A. Approve School & College Legal Services Retainer for 2009/10
B. Approve 2011-2015 5-Year Construction Plan
C. Modernization (Measure C)
1. PE Complex PV Project (308D)
Approve Notice of Completion
2. Dance Relocation Project (850N)
Award Construction Contract
3. New Fine Arts Building Project (306C)
Award Construction Contract
4. Shade & Greenhouse Structures Project (850C) (Greenhouse for Orchard)
Approve Board Resolution - Non-School Building for Instructional Purposes
5. PE Complex Pool Renovation Project (308D)
Approve Authorization to Bid
6. Diamond PE Center Alterations Project (308B)
Approve Change Order #14 and Resolution Attesting No Benefit to Bidding
Out Change Order Work ($37,306)
D. Approve Resolution to Enter into Transaction with the California Department of
Education for the Purpose of Providing Child Care and Development Services and to
Authorize the Designated Personnel to Sign Contract Documents for Fiscal Year
2009/2010

12. Possible Future Agenda Items for Discussion
A. Kentfield Pool Use Request Update (Al Harrison)

13. Items for Possible Future Board Action (5 minutes)
A. Revised Board Policies (First Readings)
1. BP 4231 Grade Changes
2. BP 7240 Confidential Employees
3. BP 7350 Resignations
B. Bid Award for LRC Cooling Tower Installation Project
C. Extension of Sungard Contract

14. Information Items (5 minutes)
A. Contracts and Agreement for Services Report – June, 2009
B. Modernization Update
1. Director’s Report
2. Master Schedule with Spent to Date through June 2009
3. Contract Milestone Report through June 2009
C. Revised Administrative Procedures
1. AP 7240 Confidential Employees
D. Calendar of Special Events
Opening Day Convocation – August 14, 2009, 10 a.m. to 12 noon,
Fine Arts Theater, Kentfield
ACCT Congress – October 7-10, 2009 – San Francisco Hilton
15. Correspondence
Correspondence in Board Packets

16. Board Meeting Evaluation

17. Adjournment